AI that knows your legacy systems, keeps your knowledge, and works where your team already is: inside Microsoft Teams. On your server, with your permissions. Built and operated, not just licensed.
The problem→The solution→The package
iqsian
02 / 13
The problem
You started with AI. The knowledge lives in eight tools.
“The agents are only as good as what they can find, and they find nothing.”
the sentence we hear again and again in the Mittelstand
01
Scattered. Knowledge sits in ERP, file servers, mail, Teams, tickets. None of it talks to the rest.
02
Fleeting. Every prompt in ChatGPT or Copilot is a throwaway. Gone again the next day.
03
Person-bound. Every project lead who leaves walks out with years of knowledge.
04
Costly, daily. Every week your people search for answers that already exist in the company.
iqsian
03 / 13
The market challenge
Four walls where mid-market AI fails.
01
AI infrastructure
The good models live in the US cloud. GDPR, works councils and data protection say no, and EU residency is often gated behind the enterprise tier, up to 20× the price.
02
Your own systems
The leading industry software is, in large parts, deliberately closed. “Our software can’t do that”: usually vendor lock-in, dressed up as a roadmap.
03
Knowledge stuck in legacy
Decades of records, projects and decisions sit in legacy ERP and file servers. No agent can reach it, so it finds nothing.
04
Adoption
AI doesn’t fail on technology. It fails on sequence. Big rollout, everyone at once, and three months later nobody uses it.
The 13 known platforms sell you the shelf. Filling it, connecting it and getting it adopted stays on you.
iqsian
04 / 13
The solution
One memory layer over every system. One agent in Teams.
The architecture
Legacy ERP
read-only mirror, even without a modern interface
Files · Mail
documents & communication, SharePoint
Other systems
CRM, ticketing, CAD via custom connector
Your own AI environment
dedicated EU server or your cloud · EU-hosted models · permissions via MS Entra ID
Second Brain + Company Brain: the memory
personal per employee · shared for the company with a rights layer · every answer with a source
Captain Q in Microsoft Teams
your agent, in the tool your team already uses
Everyone sees only what they’re entitled to. The permissions come from your systems.
What it solves
Access, not a dead end: even legacy no other AI can reach
Memory, not throwaway prompts: a single source of truth
Answers with a source: traceable, no blind trust
Permissions as usual: centrally via MS Entra ID
No new tool: the agent lives in Teams
No lock-in: code and brain stay with you
iqsian
05 / 13
See it work
Ask in Teams. Get an answer with the source.
Microsoft Teams
QYour company
# general
# sales
# contracts
# purchasing
QCaptain Q
# contracts
LK
Lena K.09:41
@Captain Q what’s the earliest we can terminate the supply contract with Vendor X?
Q
Captain Qis typing…
Q
Captain Qvia iqsian
Earliest termination is 31 Dec 2025. It auto-renews for 12 months unless you cancel 3 months before term (§ 8.2). Notice must be in writing. Supply_Agreement_VendorX.pdf · § 8.2 · p. 14
TR
Tom R.09:43
@Captain Q draft the termination letter.
Q
Captain Qis typing…
Q
Captain Qvia iqsian
Draft is ready: termination notice to Vendor X, effective 31 Dec 2025, in writing as § 8.2 requires. Nothing is sent until you approve.
Termination_Notice_VendorX.docxdraft
Not sentReviewApproveApproved by Tom R. · sent 09:43
SM
Sarah M.09:44
@Captain Q what does Vendor X cost us per year?
Q
Captain Qis typing…
Q
Captain Qvia iqsian
€148,000 in 2024 across 37 purchase orders, up 12% on 2023. ERP · Purchase orders 2024 · Vendor X
Message in #contracts
What just happened
Asked in a normal channel: no new tool, no training
Answered with the exact source: clause, page, and the document itself
Drafts, never sends on its own: a person approves every action
Straight from the ERP: live figures, even from legacy systems
iqsian
06 / 13
The Second Brain
Three levels, one memory.
How it’s structured
CEO
own mail, meetings, decisions
Manager
team, projects, own skills
Employee
own work context, ready-made skills
Company Brain — shared knowledge
standards, playbooks and records across the company · rights layer via MS Entra ID: everyone sees only their slice
Something missing? The scan shows it — a structure problem, not an AI problem.
iqsian
08 / 13
Under the hood
Your own system, not another tenant in someone else’s cloud.
gBrain & your instance
gBrain: the retrieval engine. Continuously ingests mail, documents, meetings and system data, and consolidates it automatically at night. Every answer with a source.
Second · Company · CEO Brain. Personal memory per employee, shared company knowledge, confidential kept strictly apart, all behind a rights layer.
One box per client. Own database, own volumes, own secrets. No multi-tenant pool where your data sits next to everyone else’s.
A wrong answer is worse than no answer. Every guarantee is a mechanism in Postgres, not a line in a prompt.
Microsoft environment
MS Entra ID as the single source of truth for identity and permissions. Entra groups map to roles in the brain.
Teams bot (Bot Framework): answers right in the channel, in the tool your team already uses.
Microsoft Graph: calendar, mail, to-dos, SharePoint files & M365 search. Read, and write on approval.
Read-only ERP mirror (e.g. Infor COM): a copy or a live view, permissions enforced in Postgres, not in the prompt.
Entra IDTeamsGraphRights in PostgresEU · Hetzner
iqsian
09 / 13
The engagement
Three phases. What each delivers.
PHASE 01
Infrastructure & integration
Create access.
MS Entra ID — identity & permissions, inherited from your systems
Legacy ERP + systems — read-only mirror, even without an interface
Agent in Teams (& Slack) — no new tool
Own EU server + EU-hosted models — no 20× enterprise tokens
PHASE 02
Second + Company Brain
Build memory.
Ingest from mail, documents, meetings and systems
Second · Company · CEO Brain with a rights layer
Nightwatch re-orders and condenses every night
Every answer with a source + approval gate
PHASE 03
White-glove enablement
Enable people.
Onboarding Skill from day 0, self-guiding
~6 sessions — kickoff through team rollout
Learning track per role + office hours
Proactive support, token cost included
DAY 0 Kickoff & setup→WEEKS 1–4 First wins→WEEK 5+ Team rollout→ONGOING Operate & retain
iqsian
10 / 13
The product · the package
One system, introduced in three phases.
PHASE 01
Infrastructure & integration
EU server · Entra ID · legacy connection · Teams. New processes and connectors are built by our engineering team.
vs. an in-house AI engineer: ~€150,000 a year, live from day zero, not after 6 months of recruiting.
Your price
€15,000–30,000 one-off
PHASE 02
Second + Company Brain
Your corporate memory: ingest from every source, answers with evidence, a rights layer.
One order on the wrong revision costs more than this entire setup.
Your price
€8,000–20,000 one-off
PHASE 03
White-glove enablement
Kickoff day + 6 sessions + learning track + onboarding skill, for every employee.
7 training units, €2,500+ each on the market: over €17,500. And afterwards a system runs, not a flip chart.
Your price
€7,000–10,000 one-off
Setup total · one-off
€30,000 – 60,000
the three building blocks, itemised. The alternatives together: over €200,000 in year one.
Operations + AI credits · monthly
from €1,500 / month
includes operations & hosting, AI credits, office hours & support. As the team grows, the allowance grows. Always included: onboarding skill · security scans · token cost · the code is yours.
At 50 employees, roughly €2 per head per working day. A single answered question a day pays it back.
iqsian
11 / 13
Why it’s low-risk
No blind trust required.
90-day checkpoint
If no use case is running productively in your day-to-day after 3 months, we refund 50% of the setup. And you keep everything that was built.
No lock-in
Code and brain run on your server. If you leave, you take it all with you, full data handover included.
45-minute assessment
A free way in: we tell you where you stand and what’s missing, and whether you can perform with AI. No obligation.
This takes the two biggest objections off the table: risk and dependency.
iqsian
12 / 13
In the field
Already built. Running.
Real companies, real outcomes. Names on request, not slideware.
2.5 years
of contradictory project files became one factsheet. The brain gives the status of any project in a single sentence.
Tool & die maker
In production
70%
of a managing director’s day went to answering questions from the team. Today the brain answers them.
Managing director
In production
1,099 pages
and 2,059 emails of scattered knowledge made answerable, with 4–6 hours per week of automation potential identified.
Q
